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I'm trying to create an ERD for a tutor center, this is what I understood from their operations:

  • There is the tutor center director, then under her there are sections/departments. It, math/calculus, languages etc.
  • Each section has its own section manager.
  • Each section has full time employees that analyse the section's data (no. of registered students, teachers etc).
  • Students that want to get tutored contact the appropriate section manager to get registered in a class
  • The section manager contacts one or more teachers from outside or inside of the tutor center to teach a class that many students requested
  • Some classes offer tests at the end (Ex. It classes offer ICDL tests while other classes don't).
  • At the end of the class students submit a teacher evaluation paper to the section manager.
  • For some classes many teachers could cooperate to teach that class

Now in a way I think all the entities are kind of related. For example the students didn't actually contact the teacher but they will be taught by the teacher so do I establish a many to one relationship between these two entities?

The other question is I ended up with many to many relationships and I don't know what kind of associate entity I should add between them.

This is the ERD I created:

ERD

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This is a great question! You have a great start on the ERD because you took notes on how the world of the Tutoring Center works. You are right in that all of these entities are related. The difficult part is in developing a sound model of what those relationships are. Before you get into relationships though, you first want to uncover if any of the entities are really the same thing. In this case, employee, teacher, director, and section manager are really the same thing - a person working for the tutoring center. So I would say you really have a single entity there - Employee. Now that employee may be a contract worker or be a full time employee. The other words - teacher, director - identify roles those employees play. In one of the sentences from your notes you identify the employee, but the role is really say analyst. The employee analyzes the section's data.

The best way to handle these employee roles is to realize that each employee is really holding a position in the tutoring center. Each position would be of a given position type, and in this case those types are Teacher, Director, Analyst, and Manager. Now that you've identified the entity types, you begin to look for the relationships. For example, your question "where students didn't actually contact the teacher but they will be taught by the teacher so do you establish a many to one relationship between these two entities?" Absolutely there is a relationship because the student is related to the teacher through the class. But there a subtle distinction here that will cause you to introduce more entity types to properly model what is going on.

A thing type is distinct from a thing. We know we have a student and we know we have a class. But really, there is the kind of class - say "Into to Math" - and the offering of that class on a given date and time. This is a very common modeling pattern you will find everywhere. In fact you have already seen it with the position type - a kind of job an employee can do, and the position - where an employee is performing that position type at a moment in time. There are two ways to handle this from a naming standpoint. The first is to use the words class type and class. The second is to come up with words whose natural meaning is associated with a type or an instance. In this case I like the word course to represent the kind of class being offered, and the word offering to represent the scheduling of a teaching team to actually deliver that course to students. So while it isn't in the notes directly, I would say that since each section is broken down by academic area, each section likely offers one or more courses, and each offering may be taught by many teachers, and many teachers may teach one offering.

This now leads into your second question: "I ended up with many to many relationships and I don't know what kind of associate entity I should add between them." If your ERD is a pure conceptual model with no attributes being shown, then you don't need to add an associative entity. You can use the Many to Many relationship to represent this. Only when you add the attributes do you need to resolve M to M relationships with associative entities so they may hold the attributes. But, if the relationship itself will then be associated to new entities, you have to introduce the associative entity. That is the case with offering, as we realize that a student must register for an offering that is being taught cooperatively by many teachers. Registration becomes an associative entity to show a student registers for one or more offerings, and an offering can be registered by one or more students. It isn't the case though with the cooperative teaching, as we can simply show a M to M between offering and teacher as there are no further associations. Then, when you add attributes (even if there are none there are still the foreign keys), you would add an associative entity perhaps called instruction team member. We say member as in ER modeling each entity type is always named for a single occurrence - exactly as you have done. I bring this up only because its very easy to think you are naming an occurrence but have really named the set - in this case to call the associative entity instruction team.

To finish up, you note that a class may offer a test at the end. I would say the relationship you have is actually 1 to M from class to test, as I would suspect each course has its own test type that it uses that is only for that course and no other. Now if we needed to show that students in the class actually take the test and make a grade on it, then we again have test type and test, where test is a particular student taking the test on a given date and making a given grade. Along these lines, you note that a student submits an evaluation. This is modeled by showing that for a registration, which is a student taking a given offering, an evaluation is performed.

Here is an example ERD I prepared to answer this using the Oracle Data Modeler which is a great free tool you can download that uses what I consider to be the best notation for conceptual models - Barker-Ellis notation. Example ERD There is so much more we could discuss about the model and various patterns to accurately depict the tutoring center. One important addition would be prepositional phrases that precisely describe each relationship. A really good book to check out when it comes to doing this kind of conceptual modeling is Enterprise Model Patterns by David Hay. You can also pick up the original text on the Barker-Ellis notation for just the cost of shipping! Good luck with the project and I hope my comments have helped answer your questions!

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